[ Items of special note are highlighted in red ]

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1. AGENDA REVIEW

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​​2. PRESENTATIONS AND APPOINTMENTS

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​​A. Proclamation Recognizing George Lee
The Council will honor longtime Technology and Environmental Initiatives Committee volunteer George Lee for his work modernizing Town IT infrastructure, security cameras, EV charging, and backup generator systems.

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B. Recognize the Town's 2026 Summer Interns

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C.–E. Committee Appointments and Reappointments

The Council will consider appointments of Dana Stalder to the Finance & Investment Committee; Bernardo Ferrari to the History Committee; and nine residents — Bernardo Ferrari, Bridget Morgan, Carol Gottlieb, Cheryl Evans, Gregory Leonard, Lucille Glassman, Michael Grady, Sue Welch, and Khushnum Dastur to the newly forming Housing Element Implementation Committee.

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​​F. Los Altos Hills County Fire District Ten-Year Budget Forecast
The Fire District General Manager will brief Council on the District's ten-year financial outlook, including major planned expenditures such as new fire apparatus, a potential new fire facility, and continued investment in fire science and wildfire preparedness.

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3. PRESENTATIONS FROM THE FLOOR

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Persons wishing to address the Council on any subject not on the agenda may do so here. Please
complete a Speaker Card located on the back table of the Council Chambers and submit it to the
City Clerk. Comments are limited to two (2) minutes per speaker.

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4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR INFORMATIONAL PURPOSES)

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Routine Treasurer's and Disbursement Reports for May and June 2026, and the Quarterly Investment Report for the quarter ending June 30, 2026. As of May 31, 2026, the Town's total cash and investment accounts stood at approximately $32 million.  Total Disbursements for May were $2,748,895 and June $ 3,258,521.

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5. CONSENT CALENDAR  (A consent calendar is a means of handling a number of routine matters with one motion and vote, and no discussion. These items can be considered separately at the request of a Council Member or a member of the public.)

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A–B. Approval of June 18, 2026 meeting minutes

C. Authorize the History Committee to advertise its Fall 2026 presentation, "The Anza Expedition – 250th Anniversary," and to spend up to $1,500 on outreach.

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D. Mid-year update on the 2026–27 City Council Workplan

Of 64 projects, 12 are complete, 37 are in progress, 10 are scheduled, and 5 are not yet started. Overall, the 2026–2027 Workplan is progressing steadily, with more than three-quarters of projects either completed or actively underway. Because many of the remaining initiatives are intentionally multi-year projects, a significant portion of the Workplan will continue through 2027 and beyond

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E. Authorization for the City Manager to Execute Standing Purchase Orders for FY26-27, Not to Exceed $9,219,847
Covers routine annual vendor contracts (sewer operations, law enforcement services, legal services, insurance, water, etc.) that individually exceed $60,000.

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F. Requests Council approve Town's response to the Civil Grand Jury report on VTA's management of BART Silicon Valley Phase II.

Note: Grand Jury report is not attached nor is a link provided.  Town disagreed with one finding and supported one finding.

G. Requests Council approve Town's response to the Civil Grand Jury report on pothole damage claims processes
The Town disagrees that it has any pothole-damage claims history, but will clarify its claims website by December 15, 2026

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H. Accepting the FY26 Pavement Rehabilitation and Drainage Improvement Project (G. Bortolotto & Company) as complete and releasing final retention payment.

The final contract amount was $40,898 less than the originally approved contract amount of $1,103,936.

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I. Accepting a 10-foot-wide public right-of-way easement dedication along the road frontage at 26540 Purissima Road

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J.–K. Approving sewer construction and dedication agreements for privately funded sewer extensions at 25386 La Loma Drive and 10320 Rolly Road

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L. Authorizing acceptance of a federal Safe Streets for All grant to develop the Los Altos Hills Transportation Safety Plan.

The Town has received a $180,000 federal Safe Streets for All grant to create a comprehensive Transportation Safety Plan. This plan will study traffic patterns, roadway conditions, and past collisions to identify where safety improvements are most needed. Town match: $45K. Plan expected by 2028.

M. Second reading: designating the Martha Lynn Tank House at 12889 Viscaino Place (Fremont Hills Country Club) as a historic landmark

N. Second reading: new ordinance implementing State Density Bonus Law for housing applications (Housing Element Program B-3)

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O. Consideration of extensions for various building permits

No staff report. Packet materials will be added to the agenda packet no later than the end of day on Monday, August 17, 2026.

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P. Consider Designating Vice Mayor Linda Swan as the Town's voting delegate for the 2026 League of California Cities Annual Conference.

Council may also designate up to two alternates to serve in the event the Voting Delegate is unable to participate. The League of California Cities is a non-profit association that advocates for the local control and collective interests of California's incorporated cities before the state and federal governments. It provides training, legislative updates, and resources for municipal officials.

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6. PUBLIC HEARINGS

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A. Westwind Community Barn Conditional Use Permit Renewal (27210 Altamont Road)

The Council will consider renewing and amending the barn's operating permit, including a proposed 10-year renewal term (up from annual review), raising the maximum horse count from 54 to 65, replacing 24-hour on-site staffing with security cameras, and adding annual compliance review by the Parks and Recreation Committee. The Planning Commission recommended approval 5-0-0 in June; some conditions have since been refined following discussions between the barn operator and neighboring property owners. Council is considering approval as recommended by the Planning Commission or as subsequently proposed with adding condition of approval to allow annual review of the compliance with the CUP by the Los Altos Hills Parks and Recreation Committee.

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B. Local Designation of the Juan Bautista de Anza Historic Trail

Following several years of community outreach and route study, the Council will consider formally designating a local trail alignment commemorating the 1775–76 de Anza expedition, and give direction on pursuing National Park Service certification and inclusion in the County's Trails Master Plan. Fabricate and install 30 new pathway signs up to $25,000 funded through the Pathway Fund.  Additional, undetermined costs would be incurred if Council proposes NPS designation. Proposed Alignment Map: https://losaltoshillsca.portal.civicclerk.com/event/4576/files/attachment/14508

 

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7. NEW BUSINESS

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A. Private Security Patrol Services

Potential Transition to Securitas The Town's contract with current provider PalAmerican expires soon. After a competitive process, staff recommends Securitas as the preferred new provider, citing an estimated $70,000–$84,000 in annual savings while maintaining the same patrol coverage (three 8-hour shifts daily) and adding Town-branded patrol vehicles. PalAmerican remains a lower-risk, higher-cost alternative. A separate future discussion may also consider adding a Town Community Service Officer and adjusting patrol hours accordingly.

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B. Complete Streets Safety Assessment Report

A state-funded UC Berkeley SafeTREC safety study identifies traffic-calming recommendations for eight Town roads (Page Mill, Taaffe, El Monte, Fremont, Altamont, Robleda, Purissima, and Elena), including edge striping, targeted lighting, physical traffic calming, and a possible townwide 25 mph limit on non-arterial roads. Los Altos Hills ranks favorably overall for traffic safety among similarly sized California cities but has a notably higher rate of bicyclist-involved crashes. Council will give feedback on which recommendations to prioritize.

C. Resolution adopting an updated Town Purchasing Policy

As recommended by the FIC, including a $60,000 competitive-bid threshold and $200,000 formal-bidding threshold, consistent with state law. Thresholds are unchanged.
 

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8. ONGOING BUSINESS

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A. Update and request for Council input and confirmation on developing a more formal code enforcement framework, including administrative citations and cost recovery for repeat violations intended to reduce long‑running violations.

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B.  Informational update on the Town's Rule 20A utility-undergrounding  credits used in the El Monte Undergrounding project and direction on how to use the Town's remaining balance before credits expire in 2033.

The El Monte Project used $3,971,124 of the Town’s available $4,656,261 credits (purchased for $2,032,145), leaving $685,137 available for future work.  The El Monte project undergrounded roughly 3,000 linear feet at a cost of $2,466 per linear foot.  Available credits are likely to fund roughly 300 feet but there is a minimum 600-foot requirement. Supplemental town funds may be necessary.

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C. Resolution Authorizing an RFP for City Attorney Legal Services

The Town will begin a competitive search for its next City Attorney. This action only authorizes releasing the RFP — the Council will separately interview finalists and select a firm at a future meeting.

D. Consideration of Revisions to the Mayoral Rotation Policy (Mayor Bhateja)

Mayor Bhateja is bringing forward a proposed refinement allowing the Council to select a Vice Mayor for a six-month term in certain circumstances, building on this year's experience with a split-year Vice Mayor term.

E. Resolution updating the Town's Proclamations, Commendations, and Commemorations Policy to improve consistency and transparency in how the Town issues ceremonial recognitions.

No Staff Report.
 

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9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES

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10. STAFF REPORTS

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A. City Attorney

B. City Clerk
C. Community Development Director
D. Finance Director
E. Public Works Director - Summerhill Pathway Update
F. City Manager

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11. COUNCIL INITIATED ITEMS

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A. Topics for the new Housing Element Implementation Committee to consider at its first meeting (Mayor Bhateja)

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