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4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR INFORMATIONAL PURPOSES)

​Routine monthly and quarterly reports

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A. Treasurer's Report (Staff: T. Leung)

B. Disbursement Report (Staff: T. Leung)

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C. Quarterly Investment Report (Staff: T. Leung)

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Regular monthly and quarterly reports. November unaudited cash and investment balance all funds totaled $28.5 million. Investments are in compliance with Town Investment Policy.

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5. CONSENT CALENDAR  (A consent calendar is a means of handling a number of routine matters with one motion and vote, and no discussion. These items can be considered separately at the request of a Council Member or a member of the public.)

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​A - H. Approval of past Council meetings: November 6, 2025 - Deember 18, 2025

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I. Resolution Approving the Plans and Specifications for the FY2025-26 Pavement Rehabilitation and Drainage Improvement Project and Authorizing Staff to Advertise for Formal Bid (Staff: J. Chau)

Approves the roads to be repaired as part of the FY25/26 Pavement Rehabilitation and Drainage Improvement Project; and authorizes solicitation of formal bids. Town roads have an overall pavement condition rating of 80, which is “very good”. The list of proposed street segments for this year includes portions of Fremont and Elena Roads, Corte Madera Lane and Corbetta Lane and East Sunset Drive as alternates (if sufficient funds). Project to be completed by June at an estimated cost of $1.64 million.

A traffic calming improvement is proposed at the intersection of Elena Road and Vinedo Lane to address resident concerns related to vehicle speeds and traffic safety along this curved segment of Elena Road, recommending six-inch-wide white edge line striping to create 11-foot-wide lanes, along with installation of 20-miles-per-hour warning signs on both northbound and southbound directions to reduce vehicle speeds.

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J. Consideration of Resolutions Granting Extensions for Various Building Permits (Staff: J. Bradford)

Depending on building project valuation, projects are granted from 18 to 36 months to complete construction. Two six-month extensions can be authorized by the Building Official if requested prior to expiration of the permit. Subsequent extensions require Council approval. Construction time limits are intended to protect neighbors from unnecessary disruption, noise, and inconvenience associated with extensively delayed projects.

Staff recommends granting permit extensions on five projects (17 extensions were issued in the prior two months) that were issued permits between 2022 and 2024 that are now past their permit expiration dates and have requested additional time due to construction delays, primarily resulting from impacts such as contractor changes, project complexity and unexpected material procurement challenges, and/or PG&E
delays. One had requested extensions prior to permit expiration. All projects are being granted one-year extensions until January 2027. There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.

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K. Resolution Accepting the Town of Los Altos Hills Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025 (Staff: T.Leung)

​The Town annually conducts an independent audit of its financial transactions. The Annual Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2025, was prepared by Maze & Associates. The ACFR received an unmodified opinion from Maze & Associates, indicating that the report fairly presents, in all material respects, the Town’s financial position as of June 30, 2025, in accordance with  generally accepted accounting principles. An unmodified opinion, also known as a clean opinion, is the highest level of assurance provided by independent auditors. The ACFR was reviewed and accepted by the Finance and Investment Committee at its last meeting.

Highlights:

> Net Position- Total net position increased by $506,529 (governmental activities decreased by $243,790 and business-type activities increased by $750,319) to $65.65 million, with $23.6 million reported as unrestricted, which may be used to  meet ongoing obligations
> Cash and investments- (including restricted cash and investments) totaled $34.3 million
> AP and other current liabilities totaled $8.1 million. There is no long-term bonded debt outstanding.

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6. ONGOING BUSINESS

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A. Discussion and Possible Direction on Terminating Agreement with FLOCK Safety for the Town's Automatic License Plate Reader System (Staff: C. Einfalt)

Staff asks Council to consider future plans for the ALPR system and provide direction. Currently there are 31 cameras, costing $93,000 per year. Recent concerns nationwide about FLOCK data privacy and distribution of information to outside law enforcement agencies. Flock maintains that local agencies control their own data. Other municipalities are also reviewing their agreements with Flock. Since the installation of ALPR cameras, the number of burglaries in Town has declined from 60 in 2023 to 19 and 16, respectively, in 2024 and 2025. This reduction is also coincidental with the introduction of private patrol services and greater sheriff activity.

B. Ongoing Discussion with the Santa Clara County Sheriff and Possible Action on Traffic Enforcement in Town (County Staff Captain Valenzela)

Continuation from prior meeting. Sheriff’s department will provide an oral update in the meeting and respond to council questions.

C. Consider Project Scope Options for the Parks and Recreation Center Renovation and Provide Staff with Direction (Staff: W. Kim)

Staff is seeking direction on how to proceed with the Park and Rec. building improvements prior to advertising for RFP from design professionals. Covered walkway at $130,000 cost may not be deemed necessary. Community members have suggested considering a prefabricated building, which may be slightly larger and less expensive. Estimated cost or renovation and prefab are both around $1.4 million with a time
duration of two years for renovation and three years for new prefab.

The Parks and Recreation Building, adjacent to Town Hall, serves as the primary operations facility for the Community Services program and also provides workspace for staff in the City Manager’s Office. The single-story building, approximately 880 square feet and constructed in the 1950s, currently includes one private office for the Deputy City Manager, two workstations for the Community Services Supervisor and Management Analyst, a break room, a storage room, and a unisex restroom.

On February 15, 2024, the City Council was presented with four options for providing additional office space for staff. The Council selected option A, which included renovating the Parks and Recreation building and renovations or modifications to interior spaces at Town Hall to house the Community Development and Community Services workspaces, as well as a covered walkway connecting the Parks and Recreation Building and Town Hall. The total cost estimate for this option was approximately $1.5 million. The modifications to the Town Hall have been completed and provided for two additional workspaces at a cost of roughly $20,000.

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7. PUBLIC HEARINGS

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City Council Ex Parte Contacts Policy Disclosure

A. Resolution Approving a Conditional Use Permit for the construction of a 1,088-square-foot addition to an existing administration building at St. Nicholas Catholic School, and a request for a 10-year review of the existing Conditional Use Permit at 12816 El Monte Road; Lands of The Roman Catholic Bishop of San Jose (Staff: J. Fox)

The applicant is requesting a Conditional Use Permit to construct a 1,088-square-foot addition to the existing administration building and library, and to remodel 2,595 square feet of adjacent space. Setbacks are not affected and the project complies with MDA and MFA maximums. The Planning Commission voted to recommend approval to the City Council, subject to conditions of approval.

B. Resolution Approving a Conditional Use Permit for upgrades to an existing water storage and booster pump station, and variance to the minimum 40-foot front and 30-foot side setbacks for the installation of new booster pumps and concrete foundations. This station is located at Assessor’s Parcel Number 175-46-004, adjacent to 13070 S. Alta Lane; Lands of California Water Service. (Staff: J. Fox)

California Water Service company is requesting a conditional use permit for an existing pump station that has been in operation for decades and needs modification to the setback provisions to accommodate required pump upgrades to meet residential water needs. The Planning Commission voted to recommend approval to the City Council, subject to conditions of approval.

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8. NEW BUSINESS

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A. City Council Appointments to Standing Committees and Outside Agencies (Staff: A. Miller)

Routine councilmember appointments to standing committees and outside agencies that occur each January after the Council reorganization.

B. Resolution Approving an Eligible Project Option for the Silicon Valley Clean Energy Grant Application and Authorizing the City Manager to Execute the Grant Agreement (Staff: W. Kim)

SVCE, a Noncompetitive Member Agency Grant Program, will distribute $3.5 million of “excess revenues” (collected from residents) among its thirteen member agencies. Each member agency will receive funding to invest in projects that support building or transportation electrification and energy resilience at municipal or community facilities. Town is projected to receive $156,000. Staff is requesting whether Council would like to use the funds to purchase EV’s, charging stations, BESS, electrification of Town Hall or community engagement projects on electrification. SVCE recommends selecting one or at most two projects. Staff is recommending either Purchase of two electric light-duty trucks ($160,000), or Town Hall and Council Chambers HVAC Electrification Upgrade ($350,000).

C. Review and Update of the Town’s Mayoral Rotation Policy (Mayor Bhateja)

Material attached to agenda is from 2003 and discusses a proposed policy for the Selection of Mayor and Mayor Pro Tem. There is no staff report.

D. Consideration of Forming a Town-wide Community Survey Ad Hoc Committee (Staff: C. Einfalt)

Regular recurring oral reports from committees or councilmembers on activities of note.

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9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES

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10. COUNCIL INITIATED ITEMS

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A. Consideration of an Adjustment to the City Council Member Stipend (Vice Mayor Tyson)

California government code allows councilmember salaries up to $950 per month with additional CPI adjustments. The Town currently pays councilmembers $300 per month and provides optional medical, dental and vision benefits. The cost of healthcare benefits was not quantified. The staff report surveyed just three nearby small cities. No recommendation is made.

B. Consideration to Form a Housing Ad Hoc Committee for Residential Input on the Housing Element (Mayor Bhateja)

Several residents have asked for a resident commission to discuss and provide input to the Council (as was done in the city of Carmel). No Staff report.

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11. STAFF REPORTS

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A. City Attorney
B. City Clerk
C. Community Development Director
D. Finance Director
E. Public Works Director
- Update on the Town Hall HVAC Replacement Emergency Project
F. City Manager

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12. ADJOURN

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