[ Items of special note are highlighted in red ]

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ITEM 2. PRESENTATIONS AND APPOINTMENTS

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ITEM 4. NEW BUSINESS

A. Discussion and Consideration of Adopting Amendments to the California Fire Marshall's Fire Hazard Severity Zone Base Maps in Los Altos Hills (Staff: J. Bradford)

•    State Fire Marshal on February 24, 2025 published Fire Hazard Severity Zone Maps for LAH. 

•    Within 120 days the Town must designate, by ordinance, moderate, high and very high fire hazard severity zones within their jurisdictions based on recommendations of the State Fire Marshal.

•    The Town is prohibited from decreasing the level of fire hazard severity zone identified by the State Fire Marshal but may include other areas not identified or raise the level of hazard based on findings.

•    The Town is seeking input from the public on the maps

•    Maps can be found at: Fire Marshall Fire Hazard Map February 2025

•    Council will seek public input and discuss options and directions at this meeting.

•    Per Council's direction, staff could aim to keep the maps as is or designate more areas as high hazard.

•    Increasing the hazard level could require more stringent landscaping requirements and sale disclosures.

•    Final recomendations and action will be taken at the May Council meeting.

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B. Consideration To Establish An Ad Hoc Committee Tasked with Discussing Options for the Expiring Law Enforcement Agreement with the Santa Clara County Office of The Sheriff (Staff: C. Einfalt)

•    Town’s Two-year extension agreement with County Sheriff expires on June 30, 2026

County has advised that rates will increase markedly under a new agreement, but a cost proposal has not been provided.

•    Staff recommends the Council form an Ad Hoc Committee to evaluate needs and options.

•    The Town should press the County to provide an early estimate of the expected cost, to enalbe the Town to prepare for the financial outlay.

 

C. Receive the Town-wide Compensation Study and Accept Findings for the FY 2025-26 Proposed Salary Schedule (Staff: T. Leung)

•    Report suggests that while most positions remain competitive, nearly two thirds (60%) fall 5% or more below market, of which seven are more than 10% below the market median and two are significantly
below market (>15%). The average market gap is 6%.

•    Comparator municipalities used in the stufy are: Atherton, Campbell, Cupertino, Hillsborough, Los Altos, Los Gatos, Portola Valley, Saratoga, Woodside

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D. Receive a FY 2025-26 Budget Update (Staff: T. Leung)

•    Informational update on upcoming FY’26 budget work to be discussed in May and approved in June.

•    Expenses have been categorized into Mandatory Services, High-Priority Services and Discretionary Services.

•    Funding surplus has narrowed due to higher Public Safety spending and Housing Element Compliance.

•    Town is now fully staffed. 

•    Use of fund balances may be necessary to close the gap between revenue and expenses.

•    The Town has healthy reserves, however these funds should not be relied upon to sustain ongoing operational costs, rather than used for capital expenditures.

•    The report states: “Emerging fiscal pressures highlight the need for a disciplined, tiered approach to budget prioritization—one that balances long-term fiscal resilience with the Town’s commitment to high-quality public services.”

 

ITEM 5. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR INFORMATIONAL PURPOSES)

A. Treasurer's Report (Staff: T. Leung)

B. Disbursement Report (Staff: T. Leung)

Disbursements report indicates that the Town has started the process of refunding building deposits on previously completed projects (dating back to 2018). This report shows refunds totaling  $772,979.55 .

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ITEM 6. CONSENT CALENDAR

A. Approve Minutes of March 20,2025 Council Meeting

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B. Kejun (Ben) Xu is resigning from the Park and Recreation and Community Events Committee.

 

C. Resolution accepting the Los Altos Hills Three-Year Information Technology Strategic Plan FY26-28 (Staff: C. Einfalt)

•    Adopt a resolution (Attachment 1) accepting the Los Altos Hills Three-Year Information Technology Strategic Plan for FY26-28.

•    Technology Committee generally agreed with the project list and the proposed direction and that the Town should leverage A.I.

•    Improvements will enhance Service Delivery and Governance, Community Development and Financial Operations, Infrastructure and Security, and Training and Capacity Building.

•    Fiscal Impact Fiscal impact over 3 years: $992K Includes: $300,000 for security cameras.  $150,000 for digital key access.

•    FY’26-28 Plan can be found here: 3-Year IT Strategic Plan

 

D. Resolution Approving the Corporation Yard Locker Room Phase 1 Final Plans and Specifications, and Directing Staff to Advertise the Project for Formal Bid (Staff: W. Kim)

•    The original plan was to upgrade lockers and bathroom upstairs and add new lockers and bathroom downstairs for $337,000.

•    Due to high cost, the project has been split.  Council approved conceptual design in November 2024.for bathroom and locker room downstairs. 

•    Resolution to accept final plans and proceed with advertising the project.  Estimated construction costs for the downstairs bathroom/lockers alone (excluding the upstairs bathroom) have increased to $255,000 with total cost at $323,000.

•    Plans can be found here: Yard Locker Room Plans Phase 1

 

E. Resolution Authorizing the City Manager to Purchase Two Small Electric Vehicles Not to Exceed $80,000, Funded by the Vehicle and Equipment Replacement Reserve in FY204/25 (Staff: M. Schloetter)

• •    Recommends purchase of two to small EV’s to replace the two leased Kia Niro EV whose leases have come to an end for $80,000 to be funded from the Vehicle and Equipment Replacement Reserve in FY2024/25.

• •    Town can either purchase the three-year old Kia leases for around $30,000 each or purchase new Kia Niro EVs for approximately $40,000 each.  Leasing is no longer an option.

 

F. Review and Accept the 2024 General Plan Annual Progress Report (Staff: J. Bradford)

• •    Cities are required by the state to submit Annual Progress Reports on General Plan.

• •    Annual Progress Report shows progress in each of the individual elements of the General Plan. See:   2024 GP Annual Progress Report

 

G. Review and Accept the 2024 Housing Element Annual Progress Report (Staff: J. Bradford)

•    Cities are required by the state to submit Annual Progress Reports on the Housing Element to LCI and HCD by April 1 of each year.  Town submitted by the deadline.

•    This year’s APR evaluates the activity of the building and planning departments with regards to new housing approvals and permitting as well as the status of the implementation of Housing Element programs for the 2024 calendar year.

•    15 new SFR and 48 ADUs were permitted, and 35 received final. This represents an overall increase of permitting activity from previous years.

•    Housing Element program implementation remains in compliance with regulatory deadlines during 2024. HE APR New Construction Detail HE APR Summary by Affordability

 

H. Resolution Granting a Request for Extension of Site Development Permit for a New Residence, Pool, and ADU at 12355 Hilltop Drive, Los Altos Hills (EX25-0003) (Staff: J. Bradford)

•    Grant one year extension to allow for modifications to remove the previous proposed basement from the project.

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I. Resolution Authorizing the Extension of the Existing DKG Contract Term until June 30, 2026, and Expansion of the Contract to Include an additional $140,000 (Staff: J. Bradford)

•    DKG Consultants, contract for $60,000 for FY’25 to employ services  of former employee,

•    Additional $140,000 is needed to extend services to support Housing Element implementation, $32,000 for FY’25 and $108,000 in FY’26.  A new contract is proposed, including a rate increase from $43.15 to $51.78/hour.

•    The scope of work from the original contract can be found at: https://losaltoshillsca.portal.civicclerk.com/event/3886/files/attachment/12317

 

J. Approval of the City Council Special Meeting Minutes of March 4, 2025 (Staff: A.Miller)

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